SUS04-BP06 - Use shared file systems or storage to access common data

Implementation Guidance

“Use shared file systems or storage to access common data” aligns people, process, and communication so operational execution remains predictable under pressure. Define responsibilities explicitly and validate that teams can execute procedures during real events.

For the question “How do you take advantage of data access and usage patterns to support your sustainability goals?”, define measurable outcomes, assign owners, and review execution regularly. Integrate this practice into delivery and operations processes so improvements persist as workloads and requirements evolve.

Key Steps

1. Define communication and ownership model:

   • Clarify who is responsible for executing “Use shared file systems or storage to access common data”
   • Document escalation paths and decision authority boundaries
   • Standardize communication templates for operational events

2. Enable teams with repeatable practices:

   • Create runbooks, checklists, and onboarding materials
   • Train teams through drills, simulations, or tabletop exercises
   • Validate that procedures can be executed under time pressure

3. Measure effectiveness and adapt:

   • Track response quality, handoff quality, and operational lead time
   • Address recurring coordination gaps with process updates
   • Share lessons learned and improvements across teams

Risk / Impact

Level of risk if not implemented: Medium

Impact: Without this best practice, workloads typically accumulate inefficiencies and execution drift that increase failure probability over time. Problems often surface during traffic spikes, major releases, or dependency failures.

Benefits of implementation:

• More predictable operational and engineering outcomes
• Better alignment between architecture decisions and business goals
• Continuous improvement through measurable feedback loops

AWS Services to Consider

Related Resources